Privacy Policy

Transformative Engineers Foundation (TEF)
Registered NGO – NGO-JDUMBK6
Eldoret, Kenya

1. Introduction

We are committed to protecting your personal data and respecting your privacy in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and applicable Kenyan law.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with TEF programs.

2. Data Controller

The data controller for the processing of your personal data is:

Transformative Engineers Foundation (TEF)
Registered Office: Eldoret, Kenya
Email: info@tef.ngo
Phone: +254 700 000 000

For inquiries related to GDPR, you may also contact our European liaison:
(Insert EU partner contact or Data Protection Officer if available)

3. Types of Data Collected

We may process the following categories of personal data:

Identification & Contact Data: Name, email address, phone number, organization, address.

Technical Data: IP address, browser type, operating system, referring URL, date and time of access.

Communication Data: Information provided when contacting us (e.g., membership applications, inquiries).

Cookies & Analytics Data: Usage patterns, preferences, and interaction with our website.

4. Purpose and Legal Basis of Processing

We process personal data only where permitted by law. The purposes include:

Responding to inquiries and communication requests (Art. 6(1)(b) GDPR).

Managing membership, partnerships, and project participation (Art. 6(1)(b) GDPR).

Complying with legal obligations in Kenya or the EU (Art. 6(1)(c) GDPR).

Improving website performance and security (Art. 6(1)(f) GDPR).

Sending newsletters and updates if you have given consent (Art. 6(1)(a) GDPR).

5. Sharing of Data

We will not share your personal data with third parties unless:

It is legally required.

You have given consent.

It is necessary for project implementation with trusted partners under GDPR-compliant agreements.

6. Cookies and Tracking

Our website may use cookies to provide core functionality, analyze usage, and enhance user experience.

Necessary cookies ensure proper site operation.

Analytics cookies (e.g., Google Analytics) help us improve our services.

You can disable cookies in your browser settings.

7. Data Retention

We retain personal data only for as long as necessary for the purposes outlined or as required by law. After this, data will be securely deleted or anonymized.

8. Your Rights (GDPR, Articles 12–23)

As a data subject, you have the right to:

Access your personal data.

Request correction of inaccurate data.

Request deletion of your data (“right to be forgotten”).

Restrict processing under certain conditions.

Object to processing based on legitimate interest.

Receive your data in a structured, machine-readable format (data portability).

Withdraw consent at any time (without affecting prior lawful processing).

Lodge a complaint with a supervisory authority in the EU.

9. Data Security

We implement technical and organizational measures to protect data against unauthorized access, alteration, disclosure, or destruction.

10. International Data Transfers

Since TEF is based in Kenya, data may be transferred outside the EU. Where this occurs, we ensure appropriate safeguards (e.g., standard contractual clauses or partner agreements) are in place to comply with GDPR requirements.

11. Updates to This Policy

We may update this Privacy Policy to reflect changes in law or practice. Updates will be published on our website with a new revision date.

12. Contact

For any questions regarding data protection, please contact us at:

Transformative Engineers Foundation (TEF)
Email: info@tef.ngo

For EU data subjects, you may also contact your local Data Protection Authority for complaints or concerns.